Resolution the City Council of the City of Rocklin Amending the Operating Budget for Fiscal Year 2018-2019

Mary Rister, Finance Manager

Kim Sarkovich, ACM/CFO

Adopt a Resolution the City Council of the City of Rocklin Amending the Operating Budget for Fiscal Year 2018-2019

Throughout the year staff submits amendments/change orders for a variety of contracts, capital projects or expenditures to Council for approval. All changes impacting the budget mention that a budget amendment will be brought back to Council during the budget process if necessary.

For fiscal year 2018-2019, the total operating expenditure budget increased from $67,869,600 to $72,952,100, for a total of $5,082,500. Budget amendments are requested for the following Department Budgets.

The Administrative Services Department total Operating Expenditures Budget increased by $2,705,800 as detailed below.

• Per Key Management Practice, an increase in General Fund of $335,300, to be applied to the unfunded Pension liability. *

• An increase in Retiree’s Health Fund of $2,147,000 to pay down on OPEB liability.  Funds received from Retirees Health Allocation, principal and interest payments from  CFD #11, and revenues from annual Key Management Practices are deposited into the Retiree's Health Fund and then sent to the CERBT.  This is the payment to CERBT. *

• Fleet allocated costs increased by $99,200 across a variety of funds due to higher fleet maintenance costs from items such as fuel and parts expenditures.

• Payroll increased $108,300 on the General Fund due to work force reduction and retirement payouts. * 

• An increase in the Technology Fund for Professional Services for Novus Agenda and Activenet  for $16,000.

The Legislative Department total Operating Expenditure Budget increased $339,900 as detailed below.

• An increase in General Fund expenditures for $301,300 for legal services, elections cost increase, salary and staff payouts. *

• An increase in the Economic Development Reserve Fund for $38,600.  $33,300 for the Hacker Lab and $5,300 for land appraisal on Pacific Street.

The Police Department total Operating Expenditures Budget increased by $251,700, as detailed below:

• An increase of $50,400 on State Asset Forfeiture Fund for vehicle armor and Lenslock cameras. * 

• An increase of $201,300 on PD Safety Grant Fund for vape detectors and related expenditures funded by the Tobacco Grant. *

The Fire Department total Operating Expenditures Budget increased by $548,900, as detailed below:

• An increase of $395,900 on the General Fund as a result of Strike Team overtime, which are offset by reimbursement revenue. * 

• An increase of $150,600 on the General Fund as a result of overtime.

• An increase of $2,400 on CFD#1 Fund as a result of the Placer County Collection fee.

The Community Development Department total Operating Expenditures Budget increased by $127,100, as detailed below:

• An increase of $102,300 on General Fund - Economic Development Reserve Fund for RHNA Committee and Land Use Study. * 

• An increase of $24,800 on General Fund - Economic Development Reserve Fund for Quarry Park Adventures staff training. * 

The Parks & Recreation Department total Operating Expenditures Budget increased by $181,500, as detailed below:

• An increase of $65,300 on the General Fund for increased Utilities expenditures.

• An increase of $110,000 on CFD#5 Fund for increased Utilities expenditures.

• An increase of $6,200 on Park Tax Special Assessment Fund for the Placer County collection fee, originally budgeted on General Fund.

The Public Services Department total Operating Expenditures Budget increased by $927,600, as detailed below:

• An increase of $62,000 on General Fund to assist RUSD in replacing the Clark Dominguez Gym roof. *

• An increase of $33,000 on  General Fund for utilities.

• An increase of $170,000 on General Fund related to Quarry Park Adventures.*

• An increase of $40,300 on Bicycle Pedestrian Fund for the Pacific Street Bike Lane project. *

• An increase of $70,500 on Prop 1B TSSSDRA Fund for Railroad Security Fencing Project. * 

• An increase of $167,400 on CFD#5 Fund as a result of higher grazing expenditures to manage weeds and vegetation growth. *

• An increase of $1,600 on CFD#6 Fund as a result of higher grazing expenditures to manage weeds and vegetation growth. *

• An increase of $22,400 on CDBG HUD Fund  for ADA curb project due to the actual grant amount including unspent funds from the previous year. *

• An increase of $125,700 on Public Facilities Impact Fee Fund as a result of Adventure Park Building expenditures for non-capital improvements originally budgeted in the Capital budget.*

• An increase of $231,200 on the Fleet Fund as a result of higher fleet maintenance costs from items such as fuel and parts expenditures. *

• An increase of $3,500 on the Boroski Landfill Trust Fund to pay for expenditures related to landfill monitoring.

* Items brought before Council in staff reports, appropriation documents or during the Draft Budget meeting.

The City’s total Operating Expenditure Budget for Fiscal Year 2018-2019 is amended to increase by $5,082,500.  The Fund level increases are; General Fund – $1,668,400, General Fund - Economic Development Reserve Fund - $165,700, Technology Fee Fund - $16,000, Retirees Health Fund - $2,147,000, Gas Tax Fund - $42,900, SB325 Sales Tax Fund - $2,300, Lighting Maintenance District - $500, CFD#5 – $277,400, Lighting & Landscaping District #2 - $6,600, CFD#6 - $1,800, Public Facilities Impact Fee Fund - $125,700, State Asset Forfeiture- $50,400, Federal Asset Forfeiture - $201,300, CFD#1 - $2,400, Fleet Fund - $231,200, Boroski Landfill Trust - $3,500, Bicycle and Pedestrian Fund - $40,300, Prop 1B TSSSDRA - $70,500, Park Tax Special Assessment - $6,200 , CDBG HUD Entitlement Fund - $22,400.