Resolution of the City Council of the City of Rocklin Amending the Operating Transfer Budget for Fiscal Year 2018-2019

Mary Rister, Finance Manager

Kim Sarkovich, ACM/CFO

Adopt a Resolution of the City Council of the City of Rocklin Amending the Operating Transfer Budget for Fiscal Year 2018-2019

The Operating Transfer Budget identifies operating transfer expenditures from one City fund to another. These transfers are established by policy and best practices to properly match revenues with expenditures in the fund in which they occur each year. A budget amendment is required when an increase in transfers exceeds the amounts budgeted for within a fiscal year.  For fiscal year 2018-2019, the total Operating Transfer budget increased by from $4,586,300 to $6,663,100, for a total increase of $2,076,800. Budget amendments are requested for the following Departments.

The Administrative Services Department total Operating Transfer Budget increased by $1,666,300, as detailed below:

• Per Key Management Practice, at the end of each fiscal year any General Fund Surplus will be transferred to designated reserve accounts.  For fiscal year 2018-2019, there was a transfer of General Fund surplus to the following reserve accounts.

  • $539,000 to Streets Maintenance Reserve

  • $119,800 to Economic Development Reserve

  • $539,000 to Retiree’s Health Fund

• An increase in Facilities operation expenditures increased the Facilities Maintenance Allocation resulted in an increase from the following funds to the General Fund.

  • $13,200 from the Gas Tax Fund

  • $800 from the Lighting Maintenance District

  • $9,600 from the Community Facilities District #1

  • $5,100 from the Landscaping and Lighting District

  • $6,600 from the Vehicle Fleet Management Fund

• A transfer from SB325 to the General Fund for $73,200, due to an increase in the Indirect Cost Allocations as a result of increased SB325 capital expenditures.

• Per Key Management Practice, Capital Project Funds are excluded from the Indirect Cost Allocations for the next year budget, but are included for the current year projection.  For the following Capital Project Funds  a transfer to the General Fund for Indirect Cost Allocations was done.

  • $65,400 from the Traffic Circulation Impact Fee Fund

  • $23,400 from the Oak Tree Mitigation Fund

  • $253,500 from the Public Facilities Impact Fee

• A transfer from Rocklin PFA Bond Fund to the Rocklin PFA Debt Service Fund for $12,000, Per the Rocklin Public Finance Authority Fiscal Agent interest earned on the bond fund must be transferred to the debt service fund.

• An increase in revenue received from the HUD Entitlement Grant resulted in a transfer from the CDBG HUD Entitlement Fund to the General Fund for Administration costs of $2,900.    

• A $2,800 transfer from the Conservation Easement Endowment to Community Facilities District #5 (CFD#5)  as a result of an increase in interest earned, which is transferred to CFD#5.

The Legislative Department total Operating Transfer Budget increased by $203,500, as detailed below:

• A transfer from the General Fund to the Quarry Park Adventures Reserve of $200,000 to establish the reserve for operator shortfalls.

• A transfer from the General Fund to the Boroski Landfill Trust of $3,500 to pay for expenditures related to the Boroski Landfill monitoring.

The Police Department total Operating Transfer Budget increased by $12,100, as detailed below:   

• A $12,100 increase from the Supplemental Law Enforcement Fund to the General Fund.

The Fire Department total Operating Transfer Budget increased by $98,900, as detailed below:

• A $98,900 increase from CFD#1 to the General Fund for increased Special Taxes.

The Community Development Department total Operating Transfer Budget increased by $22,600, as detailed below:

• A transfer from the Oak Tree Fund to the Tech Fee Fund of $22,600 as a result in an increase in the Tech Fund Allocation.

The Parks & Recreation Department Operating Transfers Budget increased $27,500, as detailed below:  

• A $22,700 increase to the General Fund from Capital Construction Fund for engineering fees based on the amount of capital projects on the fund.

• A transfer from the Park Tax Special Taxes Fund to General Fund of $4,800 for additional tax revenue received. 

There was an increase in revenues associated with the 6% Technology Fee.  This increase impacted the transfer amount from various departments and funds to the Technology Fee Fund, an increase in transfers of $45,900. 

The City’s total Operating Transfer Budget for Fiscal Year 2018-2019 is amended to increase by $2,076,800.  The Fund level increases are: General Fund – $1,447,200, Gas Tax Fund - $13,200, SB325 Sales Tax Fund - $73,200, Lighting Maintenance District - $800, CFD#5 – $9,600, Lighting & Landscaping District - $5,100, Traffic Circulation Impact Fee - $65,400, Oak Tree Mitigation - $46,000, Public Facilities Impact Fees - $253,500, PFA Bond Fund - $12,000, Fleet Fund - $6,600, Conservation Easement - $2,800, Supplemental Law Enforcement - $12,100, CFD#1 - $98,900, Park Tax Special Assessment - $4,800, Capital Construction Fund – $22,700, CDBG HUD Entitlement Fund - $2,900.