Justin Nartker, Director

Keith Jukes, Associate Civil Engineer

The design for the Rocklin Road at Pacific Street Roundabout began in the 2016-2017 fiscal year and as the federal processes progressed, a more in depth environmental review was required.  It was anticipated that the environmental review would not reveal any anomalies because it was a disturbed property in that it was previously a gas station and also had multiple construction projects on the property. Given past experience showing that no additional environmental/cultural findings were found in areas that have been disturbed, it was expected that the environmental study would produce the same “no findings” results, and staff could move forward on the project.

As the environmental study began, objects were uncovered and determined that they may have some “historical data potential” resulting in the need for phase II analysis. Phase II analysis was completed and submitted to Caltrans District 3 on December 10, 2018, for approval.  District 3 (D3) reviewed and approved  the material January 2, 2019, forwarding it to Caltrans Headquarters,  Cultural Studies Office (CSO) for final approval. Official comments were received from the CSO on April 29, 2019, resulting in the need for additional assessment/revisions. Both the Associate Civil Engineer and representatives from D3 met with CSO representatives to discuss the situation and an additional environmental assessment is now required.

The project design is affected due to the changes incurred by the additional environmental reviews.  As the environmental delays continue the design consultant, Kimley-Horn, has projected an increase of $16,718.00 in both sub-consultant charges for additional environmental work and additional final design and project management costs bringing the total contract amount not to exceed $552,660.23. Congestion Mitigation and Air Quality (CMAQ) funding is available and approved to cover the additional cost.

Until the environmental review has been completed staff cannot move forward on the following:

• Right of Way (ROW) cannot be purchased.

• Further Federal/State authorization to proceed cannot be obtained.

• Bidding process cannot start

The Agreement with Kimley-Horn and Associates is Article IV (Performance Period), as amended includes the following:

• The original performance period was September 13, 2016 to February 18, 2017. 
• On December 13, 2016, Amendment No. 1 was approved by Resolution 2016-275, extending the performance period from February 18, 2017, to February 18, 2018.
• On March 13, 2018, Amendment No. 2 was approved by Resolution 2018-54, to extend the performance period from February 18, 2018 to February 18, 2019, due to environmental delays, and to increase the funding by $120,744.20 for a total of $498,886.23.
• On January 22, 2019, Amendment No. 3 was approved by Resolution 2019-19, to extend the performance period from February 18, 2019, to February 18, 2020, due to the size and scope of the project and the continued environmental delays, and increase the funding by $37,056.00, for a total contract amount of $535,942.23.

A fiscal analysis of this request has been completed by the Department Head and approved by the City’s Finance Division.  No fiscal impact has been identified as the amounts noted in this request are included in the original budget plus any additional appropriations as approved by Council.  Accounts are noted in the table below to demonstrate available funding.