Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Purchase the Johnson Springview Park Pavilion Shade Covers

Justin Nartker, Public Services Director

Matt McClure, Public Services Manager

Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Purchase the Johnson Springview Park Pavilion Shade Covers.

On June 25, 2019, the City Council approved and adopted the 2020-2024 Capital Improvement Plan and the FY 2019-2020 Budget which included the replacement of the existing Johnson Springview Pavilions. 

Staff is starting this project with the purchase of the pre-made shade structures (Exhibit B) due to the 8 – 10 week lead time for delivery once the order has been placed. Staff worked with park personnel to identify this product which is an all metal structure with a longer life expectancy and significant lower amount of maintenance compared to the existing and wood tile structures, and more consistent with shade structures in other City parks. 

In addition, this equipment is available through Sourcewell (previously known as NJPA)  which is a program that provides government agencies access to competitively bid and publicly solicit contracts from vendors who supply goods and services.  Contracts are created through a competitive bid process that allows members to “piggyback” on the competitive bid contract.  This eliminates the need to complete the individual RFP/Bid process allowing members to move quickly to secure services/equipment. The City is a member of Sourcewell and has previously purchased fleet equipment using these services.

This project is included in the FY 19-20 Capital Budget and is funded under the Capital Construction Fees Fund (304). A fiscal analysis of this request has been completed by the Department Head and approved by the City’s Finance Department, and no budget appropriation is necessary.  Listed below is the amount, account code, contractor, equipment cost, and FY 19-20 Budget: