On April 11th, 2006, the City of Rocklin City Council  adopted Resolution No. 2006-105 which granted Rocklin Wave (now known as Rocklin Swim Team) a license to use the aquatics complexes at Rocklin High School and Whitney High School for swimming purposes, including swim team tryouts, practice, workouts, organized meets, operation of concessions, provisions for spectators, and other incidental uses clearly and directly related to the foregoing. This has included public swim lessons during the summer months.

Rocklin Swim Team’s use of both Rocklin High School and Whitney High School’s aquatic complex is contingent on the City of Rocklin and Rocklin Unified School Districts joint use agreements adopted by Resolution No. 94-111 and Resolution No. 2006-63.  Resolution No. 94-111 is related to the pool at Rocklin High School and Resolution No. 2006-63 is related to the pool at Whitney High School. These agreements include obligations of both parties for maintenance and costs related to the aquatics complexes as well as allocation of pool use. The time of pool use allocated to the City through these agreements with the school district is in turn allocated to Rocklin Swim Team through the City/Wave agreement.

The agreement between the City and RUSD for Rocklin High School Pool was set to expire on June 30, 2019 and was extended by ninety (90) days by the adoption of Resolution No. 2019-5 at the January 8, 2019 City Council meeting. The adopted resolution extended the expiration date of this agreement to September 28, 2019.

To provide the City, Rocklin Swim Team, and RUSD additional time to discuss the future structure of the various agreements, City Council adopted  Resolution No. 2019-220 at the September 24, 2019 City Council meeting. This resolution extended the agreement between the City and RUSD for the Rocklin High School pool by one hundred eighty (180) days. The adopted resolution extended the expiration date of this agreement to March 26, 2020.

With the common goal of continuing to provide aquatics services for Rocklin residents, RUSD and city staff have collaborated over the past few months to produce a new joint use agreement for the RHS Aquatic Complex.

The key items included in the agreement are summarized below:

1. General Terms

a. Term- Execution date through February 13, 2031. Expiration date of agreement coincides with the WHS Aquatic Complex agreement.
b. District Responsibilities - District shall maintain the Pool, Equipment and Pump Room, Recreation/Shower Building, and Concession Stand.
c. City Responsibilities - City shall pay one-half (50%) of the cost of maintenance personnel, maintenance supplies, and replacement costs of deck safety equipment associated with the Pools and Equipment, Pump Room, Recreation/Shower Building and Concession Stand.

2. Operation

a. District Responsibilities -The District shall pay all utility bills, including gas and electric bills, and manage all maintenance operations for the aquatic complex and all support facilities.
b. City Responsibilities - City shall annually reimburse District fifty percent (50%) of the cost of all utilities for the Aquatic Complex.

3. Scheduling
a. District and City Use - Both parties shall have use of the Aquatic Complex as stated in Exhibit A for the 2019/2020 School Year. Schedules for all future years during the term of this agreement will be negotiated during the scheduling meetings mentioned below.
b. Scheduling Meeting - Contract administrators shall meet twice annually, once in December and March, to develop a detailed schedule for each season.

4. Repair and Replacement 
a. Capital Improvement Plan - Both parties will work collaboratively to develop a capital improvement plan for the aquatic complex. The plan will include a schedule of items to be replaced during the term of this agreement.
b. Capital Equipment Repair and Replacement - City and District shall each pay one-half (50%) of the cost of repair and replacement of capital equipment.
c. Capital Equipment Repair and Replacement Fund - The City and District agree to set aside Five Thousand Dollars ($5,000.00) annually for the establishment of a Capital Equipment Repair and Replacement Fund. A maximum of One Hundred Thousand Dollars ($100,000.00) will be maintained in this fund.

In FY 18/19 the RHS Aquatic Complex had General Fund (GF) expenditures of $66,874 (1008216-6100-10060) and  GF revenues of $13,609 (1007084-4135-1006), resulting in a net cost to the City of $53,265. 

For FY 19/20 staff has budgeted $50,000 in GF expenditures and $13,000 in GF revenues.

Staff expects the cost associated with the new RHS Aquatic Complex Agreement to increase due to the CIP project list submitted by RUSD (Attachment 8 of the Agreement). Below are the expenditure estimates for the RHS Aquatic Complex for the next three fiscal years. All expenditures and revenues will be accounted for in General Fund Recreation (100708), starting in FY 20/21.

FY 20/21 - $109,000
FY 21/22 - $110,500
FY 22/23 - $115,000 

The above projections are based on the RUSD Anticipated Aquatic Centers Expenditures for FY 20/21 (Attachment 5 of the Agreement) and the RUSD CIP project list (Attachment 8 of the Agreement) with an annual inflationary factor of five percent on RUSD Aquatic Center Expenditures for future years.  Staff currently projects revenues of $15,000 per year.