Item Coversheet

Item Number 20.

  

City Council 
Staff Report


Subject:Rocklin Community Theatre's Lease of Finn Hall


Date:September 8, 2020


Submitted By:Phil Lewis, Director of Parks and Recreation


Department:Parks and Recreation

Staff Recommendation:

Approve the key terms of a lease agreement with Rocklin Community Theatre for Finn Hall.
BACKGROUND:

The Rocklin Community Theatre (RCT), a 501(c)(3) non-profit organization, has leased Finn Hall from the City of Rocklin since 2012. Over the years, RCT has provided many enjoyable programs, plays and enrichment activities for the youth and adult members of our community. In addition, the events held at Finn Hall draw visitors from the surrounding region to the Rocklin Quarry District, thereby benefiting Rocklin businesses.

On June 27, 2017, Resolution No. 2017-139, the City Council authorized the City Manager to execute a Lease Agreement with the Rocklin Community Theatre, to lease Finn Hall and the Annex to the RCT for three years. The term of the Lease Agreement was set to expire on June 30, 2020. On June 9, 2020 City Council authorized the City Manager to enter into a 6-month extension of the agreement. The new extension runs through December 31, 2020 and provided time for staff to negotiate terms for a new Finn Hall Lease Agreement.

Over the past few months, staff have met with RCT representatives to finalize key terms for the new lease agreement. The key terms can be found on Attachment A – Key Terms Sheet. The new agreement will recognize City Council’s interest in Finn Hall remaining accessible to performing arts organizations.

Rocklin Community Theatre will continue to pay for ongoing expenses such as utilities, regular janitorial cleaning and maintenance of interior walls ceilings and floors. Additionally, RCT has agreed to pay for the expense of biennial wood floor refinishing and pest control services which was not included in the previous agreement.

 

Upon approval of key terms, the City will prepare a formal lease agreement to be presented to City Council for consideration prior to the end of December 2020.


Fiscal Impact:
Rocklin Community Theatre will pay the City $1 per year during the term of the Agreement.
ATTACHMENTS:
Description
Attachment A- Key Terms Sheet
RESOLUTION 2017-139