Item Coversheet

Item Number 14.

  

City Council 
Staff Report


Subject:Construction Management Services Contract for the Rocklin Road At Pacific Street Roundabout Project


Date:January 26, 2021


Submitted By:

Justin Nartker, Director of Public Services

Matt McClure, Public Services Manager



Department:Public Services

Staff Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for Construction Management Services for the Rocklin Road at Pacific Street Roundabout Project and Authorize the City Manager to Execute an Agreement with Mark Thomas & Company, Inc.


BACKGROUND:

On June 24, 2015, the City Council approved the Fiscal Year (FY) 2015-2016 budget along with Resolution 2015-171 which approved the 2015-2019 Capital Investment Plan.  Included in the plan was the “Pacific Street at Rocklin Rd Roundabout Project.” The purpose of the Project is to construct a roundabout at the intersection of Rocklin Road and Pacific Street for traffic relief. The first step in this project was to secure the necessary environmental approvals which, after significant delays, have been received. Due to the size of this Project, staff issued a Request for Proposals (RFP) for the construction management to ensure that this Project is run in an efficient and cost effective manner with City Staff oversight.  This work is fully covered by the federal funding of the project.

 

The Request for Proposals was advertised on October 2, 2020 and October 9, 2020 with the submittal date of November 4, 2020.   Five proposals were received from:

  • Mark Thomas
  • PSOMAS
  • PreScience
  • TRC
  • Unico

 

Interviews were held with the top candidates and it was determined the Mark Thomas & Company proposal was the most advantageous to the City. Staff negotiated with Mark Thomas & Company, which included making minor modifications for a cost of $681,140.00.

 

The Pacific Roundabout project is funded 100% with Congestion Mitigation Air Quality (CMAQ) funds and is included in the FY 2020-21 budget. No additional budget appropriations are necessary at this time.

Fiscal Impact:

The cost of construction management services is $681,140.00. The work will be funded 100% out of CMAQ (240) funds and has been included in the 2021-2025 Capital Investment Plan and FY 2020-2021 budget. No additional fiscal impact has been identified as the amount noted in this request is included in the original budget approved by the City Council.  The account is noted in the table below to demonstrate available funding. 

 

Account

Current Budget*

Expended to Date**

Available Budget

24082677070

$3,565,000

$135,815

$3,429,185


ATTACHMENTS:
Description
Resolution and Contract
This Staff Report has been reviewed by the City Attorney for legal sufficiency and by the City Manager for content.
The ACM/CFO has reviewed this staff report and certifies that budgeted funds are available, unless a budget amendment is being requested as part of this action item.