The Pavement Rehabilitation Project, also known as Citywide Digouts, consists of projects that use Federal funds from the Regional Surface Transportation Program (RSTP), administered through the State, and are allocated to the various regions within California. From there the regional authorities distribute the funds on a project by project basis, with the Sacramento Area Council of Governments (SACOG) responsible for the Sacramento area funds. Only available projects located within the Sacramento area (which includes Placer County) are eligible for this funding, which is prioritized and administered through the Placer County Transportation Planning Agency (PCTPA). RSTP dollars are used for arterial and collector road repairs and maintenance in order to preserve the roadways, extend the life of the roadway and prevent major rehabilitation in the coming years.
Staff had anticipated requesting additional design funding in Fiscal Year (FY) 2021/22, with Construction in FY 2023/24, for pavement rehabilitation in the upcoming Capital Improvement Plan. However, PCTPA has indicated that there is a possibility that project construction funding may become available prior to FY 2023/24, perhaps as soon as FY 2021/22. If this occurs the project must be shelf ready by May 2021 in order to qualify for advanced funding, meaning the design must take place as soon as possible. Based on this information staff prepared a Request for Proposal for design and construction engineering.
The Request for Proposal was advertised on November 6, 2020 and November 16, 2020 with the submittal date of December 9, 2020. Four proposals were received from:
- R.E.Y. Engineers, Inc. (Folsom)
- Dokken (Roseville)
- PSOMAS (Folsom)
- Kimley-Horn and Associates (Sacramento)
The proposals were evaluated and ranked by a team consisting of the City's contract City Engineer, Associate Civil Engineer, Assistant Civil Engineer, and Environmental Services Technician. The top two candidates were identified as Dokken Engineering and R.E.Y. Engineers, Inc. Staff began negotiations with Dokken Engineering and were unable to reach agreement regarding the cost and scope of the project. Subsequently, negotiations proceeded with R.E.Y. Engineers, Inc. and agreement was reached for a base amount of $124,500. This is below the project estimate of $150,000.
The design for this project is funded 100% with RSTP funds and a budget appropriation for this budget year will be necessary.