Justin Nartker, Director of Public Services

Matt McClure, Public Services Manager

Adopt a Resolution of the City Council of the City of Rocklin Approving Amendment No. 1 to the Contract Services Agreement with Q-Free America Inc. for Advanced Traffic Management System, Services & Support, and Authorizing the City Manager to Execute the Amendment.

On October 13, 2020, the City Council adopted Resolution 2020-191,  authorizing a Contract for Services with Q-Free America, Inc. for the Advanced Traffic Management System (ATMS). This management system will interconnect and synchronize the traffic signals within the City. The total contract amount was $151,833.66, with City Manager change order authority of five percent of the contract $7,592 (rounded), for a total not to exceed amount of $159,426 (rounded). A total of $149,492 (rounded) was paid in Fiscal Year (FY) 2020/21, leaving approximately $10,000 remaining that will be spent on contract specified tasks.

During the and contract negotiation and execution processes, it was not anticipated that sales tax would be charged; however, the contractor has incurred $7,251 (rounded) in additional charges on taxable items. Staff recommends the total authorized contract amount  be increased to $166,677.

Sales Tax (SB325) and Landscaping and Lighting Maintenance 2 (L&L2) funding are available to cover the additional cost and no budget appropriation is necessary at this time.  This project is included in the FY 2021/22 Budget that was adopted by the City Council on June 22, 2021.

No additional fiscal impact has been identified as the amounts noted in this request are available in the FY 2021/22 Budget adopted by the City Council.  The accounts are noted in the table below to demonstrate available funding.