Authorizing the City Manager to Purchase Goods and Supplies through the OMNIA Partners and National Association of State Procurement Officials Cooperative Purchasing Programs.

A. Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Purchase Goods and Supplies through the OMNIA Partners Cooperative Purchasing Program. 

B. Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Purchase Goods and Supplies through the National Association of State Procurement Officials Cooperative Purchasing Program.

Throughout the year, City departments purchase goods and supplies for departmental operations. In order to increase the efficiency and streamline the purchasing process, staff recommends the City Council approve and authorize the City Manager to purchase goods and supplies through the OMNIA PARTNERS and National Association of State Procurement Officials (NASPO) cooperative purchasing programs, subject to the City Attorney's approval of the vendor's contracts in each program. 

The City of Rocklin has arrangements/memberships with various cooperative purchasing programs which allow member public agencies to aggregate individual purchasing power and achieve greater volume discounts. Public agencies competitively solicit and award agreements which are then made available to other member agencies and nonprofit organizations. By using this process, local government agencies can achieve better pricing and streamline purchases by removing repetitive, resource intensive, and costly bid procedures associated with routine purchases. 

The Rocklin Municipal Code sections 3.04.090 (C) and (D) specifically allow for the use of cooperative purchasing programs utilizing purchasing agreements maintained by other public agencies. The City provides many services that require the purchase of goods and supplies on a regular basis and frequently utilizes the cooperative purchasing program and purchasing agreements described above.

Staff reviewed the annual citywide expenditures for various vendors, primarily used by Public Services, associated with the OMNIA Partners and the National Association of State Procurement Officials Value Point (NASPO) cooperative purchasing programs and estimated the anticipated costs for goods and supplies for Fiscal Year (FY) 2022/23. Listed below are the various vendors that are currently contracted with them, and the City’s estimated yearly cost.

The not to exceed amount for OMNIA PARTNERS is $355,000 and NASPO is not to exceed $200,000 for FY 2022/23. Since these amounts exceed the City Manager's purchasing authority under Rocklin Municipal Code section 3.04.050, City Council approval is required. 

There is no additional fiscal impact to City funds. These purchases are made on an as-needed basis and charged to various departments and funds provided sufficient funds are available in those respective departments/funds in the FY 2022/23 Operating Budget.